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Privacy Policy
Privacy Policy
Last Updated: January 1, 2025
At ACT3, we are committed to safeguarding your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and protect the data you provide when registering for events and receiving related communications. By accessing our website and using our services, you agree to the terms outlined in this policy.
1. Information We Collect
When you register for an event on our website, we may collect the following personal information:
Personal Identification Information: This includes your name, email address, phone number, and any additional details you provide during the registration process.
Demographic Information: We may ask for your organization, job title, or other demographic data to better understand our audience and tailor our events accordingly.
Payment Information: If applicable, we may collect payment details through secure payment processing services for event registration fees. We do not store your credit card information.
Event Preferences: We may also gather information about your preferences for event types, topics, and formats to enhance your experience.
2. Purpose of Data Collection
We collect your information for several specific purposes, including:
Event Registration: To process your registration and ensure your participation in the event.
Communication: To send you confirmation emails, updates, and notifications regarding the event, including logistical details and any changes.
Feedback and Improvement: To gather feedback about the event through surveys or follow-up communications, which helps us improve future events.
Marketing Communications: With your consent, to send you newsletters, promotional materials, and information about upcoming events that may be of interest to you.
3. Consent
By providing your personal information, you consent to the collection and use of your data as outlined in this Privacy Policy. We do not sell, trade, or otherwise transfer your personal information to outside parties without your explicit consent, except to the extent necessary to fulfill the purposes stated above.
4. Data Sharing
Your personal information may be shared with ACT3 and its affiliates solely for the purpose of disseminating information related to the event for which you registered. This includes:
Sending you relevant updates and materials related to the event.
Communicating with you about future events that may interest you, provided you have opted in to receive such communications.
We may also share your information when required by law or to comply with a legal obligation.
5. Data Security
We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. These measures include:
Encryption: We use industry-standard encryption protocols for data transmission.
-Access Controls: Only authorized personnel have access to your personal information for legitimate business purposes.
Regular Security Audits: We conduct regular security assessments to identify and mitigate potential vulnerabilities.
6. Retention of Data
We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. After this period, your information will be securely deleted or anonymized in accordance with applicable regulations.
7. Your Rights
You have the following rights regarding your personal information:
Access: You have the right to request access to the personal information we hold about you.
Correction: You have the right to request correction of any inaccuracies in your data.
Withdrawal of Consent: You have the right to withdraw your consent at any time where we rely on your consent to process your personal information.
Deletion: You have the right to request the deletion of your personal information, subject to legal obligations that may require us to retain certain data.
Data Portability: You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.
To exercise any of these rights, please contact us using the information provided below.
8. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your experience. Cookies are small data files placed on your device that help us recognize you when you return to our site. You can manage your cookie preferences through your browser settings. However, disabling cookies may affect your ability to use certain features of our website.
9. Third-Party Websites
Our website may contain links to third-party websites. We do not control these websites and are not responsible for their content or privacy practices. We encourage you to review the privacy policies of any third-party websites you visit.
10. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically for any changes.
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at: info@act3convening.com